FileDirector leaves you free to decide how to look for the keywords you are after. You can use the defined index fields to search for information you need, either within an entire filing cabinet or within a given document type. You can also use full text search to use the content to locate the documents you are after.
The documents found are listed as hits that can then be sorted and filtered. If you double-click on a document in this list, it is displayed in a window.
FileDirector can handle over 200 different document formats as standard. For you, this means that if the software finds your search terms in a variety of different documents, you can display the files directly in FileDirector using a double-click. What’s more, this is possible whether or not you have got the application installed that was used to create the document.
Index data search: All search entries are given via a control field. Depending on their user rights, users can search with a specific document type or across all document types. Various search options can be used to specify how a search is to be undertaken in any particular field, for each index field. These options also include searching for ranges such as “from-to”, “bigger/smaller than” and “equals”.
One practical feature is that FileDirector saves the ten most common search entries, so that these can be called up quickly later on.
Full text search: If documents are indexed as full text, the search takes in the full file content. Full text search can be combined with the index search to refine the accuracy of hits. The search result for a full text search shows the results with the most matches to the search criteria listed first
Search results: The search result list is a flexible and high-performance tool. The user can define the format of the list. The list can also be restricted by used index columns to filter hits by selecting a specific field content.
The search list can be used to check out documents for processing, copying, sending as an e-mail or for processes (such as approving invoices) or other activities. Naturally, it is also possible to further process documents offline at a local level.
Document display: Document display via a miniaturised view or in original size offers ultimate flexibility for display. If preferred, display modes can also be combined. From the miniaturised view, it is possible to send pages for printing, mailing, storage or copying. Earlier versions of the document are available under a separate tag.
In addition, users can rotate, enlarge or reduce display size, can display several pages or several documents simultaneously, and can also opt for full-screen document display
