Security in FileDirectorAll-round protection for your documents
There is also a facility even for filtering index fields in such a way that, depending on the content of the index field, access is only allowed to the corresponding documents. Scan profiles and stamps defined as comments can similarly be managed using rights, so that only authorised users and groups can have access. All user access to index data and the documents themselves are controlled by the FileDirector server, meaning that no user has direct access to the SQL or Oracle database or to the place where the data is stored. Documents and data can therefore not be changed or deleted outside FileDirector. There is a further advantage of this multi-level structure: the system runs robustly and requires minimal maintenance. All activities within FileDirector can be recorded to provide a full history. In addition, the history for each document is recorded and can be viewed by administrators. For even greater security of the data entrusted to FileDirector, there are options for replication for back-up purposes, and redundancy or distribution to branches: FileDirector server also has an option of exchanging documents with other FileDirector servers securely via SSL (https). The site replication module minimises downtimes through replication onto the back-up server or servers. This means that, if the worst should happen, you are not suddenly left without your valuable data. Data volumes can also be distributed overnight from a central FileDirector server to branches (or vice versa). This increases speed of access to documents at sites where the data lines lack high-end capacity. |
You can define access rights using FileDirector at various levels: initially, the definition is whether the user can have general access. If an account or a group has access rights, then additional privileges can be allocated or withdrawn individual for file cabinets. Beyond that, access to particular document types within the filing cabinets can be permitted, allowing for the respective rights to be assigned in each instance. 
